Overview
Automatic Invoice Splitting identifies when a single attachment contains multiple invoices and separates it into the correct individual invoices for processing.
For example, if a vendor sends one PDF containing five separate invoices, Vic.ai can identify the pages belonging to each invoice and automatically create five individual invoices — eliminating the need to manually split the attachment first.
Why use Automatic Invoice Splitting?
Combined invoice attachments can add an extra step to invoice processing. Before an invoice can move through extraction, coding, approval, and posting, each individual invoice first needs to be identified.
Automatic Invoice Splitting reduces that manual work by handling multi-invoice attachments as they enter Vic.ai.
With Automatic Invoice Splitting, you can:
Process combined invoice PDFs without manually separating each invoice first
Automatically split attachments across vendors and document formats
Handle multiple invoices from the same vendor within a single attachment
Process larger attachments containing many invoices
Continue using manual splitting whenever needed
How it works
When an attachment is received, Vic.ai determines whether it contains a single invoice or multiple invoices.
If multiple invoices are detected, Vic.ai evaluates the pages and groups the pages that belong to each individual invoice. Details such as invoice number and other information within the document help determine where one invoice ends and another begins.
This means that even similar-looking invoices from the same vendor can be separated correctly when they have different invoice numbers.
Each identified invoice can then continue through your normal invoice processing workflow.
If Vic.ai cannot confidently determine how the attachment should be split, it keeps the attachment together as a single invoice for review rather than making an uncertain split. The attachment can still be split manually when needed.
Contact your Vic.ai account team or Support to enable Automatic Invoice Splitting for your company.
Once enabled, eligible attachments are automatically evaluated when they enter Vic.ai. Your team does not need to initiate the split manually.
Frequently asked questions
Does this replace manual splitting?
No. Manual splitting remains available. Automatic Invoice Splitting is designed to reduce the number of attachments your team needs to split manually, while still giving you the option to make adjustments when needed.
Does Automatic Invoice Splitting work across vendors?
Yes. Automatic Invoice Splitting is designed to work across vendors rather than requiring a specific setup for each vendor.
Can it separate multiple invoices from the same vendor?
Yes. Vic.ai uses invoice details such as invoice number to determine which pages belong to each invoice, even when multiple invoices in the same attachment come from the same vendor and have a similar appearance.
What happens if Vic.ai can't determine how to split an attachment?
Vic.ai keeps the attachment together as a single invoice rather than making an uncertain split. You can then review and manually split the attachment if necessary.
Can it process large PDFs containing many invoices?
Yes. Automatic Invoice Splitting supports larger, multi-page attachments containing multiple invoices.